Project Co-ordinator and EA to the CEO | London, UK | Job Vacancy | BACB

Project Co-ordinator and EA to the CEO

Permanent - London, UK

Employment Type Permanent
Type Full time
Location London, UK



Alongside giving support and updates to the CEO, the role will be responsible for providing meeting support to the Board and Executive Committee, working closely with the Executive Office Administrator in order to facilitate a team support environment across the London office, including coordinating bank-wide and external events (often involving partnership organisations). Strong organisational, prioritising, and project management skills are a must combined with a natural ability for communication, networking and building strong working relationships that support getting the job done. The role requires the individual to work proactively as part of a team and independently in a diverse environment with a varied book of work.

The role has traditional aspects in the sense that diary management, gate keeping, international travel arrangements, expenses, printing/binding and putting together documentation – providing support/cover to the Executive Office Administrator on occasion - can form part of the role, but this is a role for a Project Co-ordinator/ EA who wants to understand what is going on around them, gaining knowledge, taking an interest and getting involved in projects. The Project Co-ordinator/ EA is an important part of the team and as such the individual will be expected to work on gaining knowledge of the business in order to provide the most effective support.

The ideal candidate for this role will:

  • be a problem solver who can stay calm under pressure and demonstrate forward thinking with the ability to adapt to all personalities.
  • Have willingness to work outside the standard hours but push back when required and come up with solutions.
  • Demonstrate emotional Intelligence and the ability to amend your style to that of the senior leaders and colleagues in order to support), their needs and what's happening around you.
  • Understand that everyone is your customer - exceptional customer service, whatever the task. Being calm, assertive and in control are key.

Key Work Outputs and Accountabilities

  • Provide co-ordination and administration of projects in support of the Chief Executive and Strategic Projects Director and the wider executive leadership team. Track, monitor and report on project delivery in line with internal Committee meeting timetables. Apply a standard project management methodology to BACB projects.
  • Manage the delivery of projects with support and advice from the Strategic Projects Director. Define, plan and deliver ad hoc projects on behalf of the Chief Executive or other ExCo members.
  • Develop and manage detailed project actions trackers and plans to drive projects through to completion.
  • Develop internal (and potentially external) relationships, to help facilitate cross-department teams that enable effective and efficient project delivery.
  • Providing executive assistance to the CEO, including managing the business schedule and diary, typing up meeting notes, dealing with ad hoc requests and organising domestic and international travel as needed.
  • In conjunction with the Executive Office Administrator, provide administration support for Board, ExCo and other meetings as required.
  • Possibility of becoming involved in wider operations within the bank, including providing ad hoc assistance to the communications team and in planning internal and external Bank events as and when required.

Required Qualifications and Experience

  • Likely to be a graduate, an individual that is bright and who will approach the role with energy and enthusiasm.
  • Experience of project co-ordination/ management/ delivery preferably within a corporate environment is highly desirable.
  • Experience of working in a fast-paced environment is desirable or alternatively the individual should be able to demonstrate being involved in situations where there are changing variables to manage.
  • Excellent organisational and prioritisation skills and attention to detail. Ability to manage multiple tasks effectively and to manage conflicting priorities whilst ensuring effective delivery of assigned work.
  • Strong communication and influencing skills (excellent written communication skills). Ability to respectfully challenge people of all levels of seniority across the bank.
  • Self-starter with a strong sense of ownership and a personal commitment to continuous improvement of policies and procedures.
  • A high level of proactivity and the ability to work with minimal day to day direction.
  • Flexible in approach to ensure deadlines and budgets are met.
  • Willing to learn new things, be open to challenges, to not be afraid to raise new ideas and someone who thrives on success.
  • Project management qualification or recognised course would be desirable.
  • Excellent Microsoft Office skills, including MS Excel and PowerPoint. MS Project and Visio experience is an advantage.

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